12. Generate Offer and start needs assessment - Operations Associate (OA)-Volunteer Management (VM)
Generate an offer with the assessment of reasonable accommodation documents.
Should candidates with disabilities not reach out to VSC focal point proactively, send an email to reach out to the selected candidate (needs assessment form and flyer on reasonable accommodation ENG, FRA, ESP to be attached) along with email.
Once the candidate accepts the offer, a pre-deployment email is sent by UVP which includes information about a reasonable accommodation, a need assessment form as well as flyers of reasonable accommodation in three languages.
The candidate is supposed to fill out the form and send it to VSC through support@unv.org
If during the eligibility check the information on type of disability was already disclosed, the need assessment (General) forms form should be selected right away.
13. Activate Buddy system - Programm Analyst (PAn)/Regional Office (RO)
Explain the importance of a buddy system to the Host Entity, to support onboarding (e.g. for finding accessible accommodation and commute, orientation in the office)
Exemplary Flyer Talent Program for young people with disability (Note- UNDP-INV Talent Programme is discontinued and UNV follows the regular operations for recruitment of UN volunteers for Persons with Disabilities.)
14. Contact Host Entity (HE) to ensure onboarding of volunteer with a disability is proceeding as planned - Programme Analyst (PAn)/Regional Portfolio Specialist (RPS)
Contact Host entity 3 weeks prior to the arrival of the volunteer with a disability to ensure specific information for onboarding is shared with the volunteer and supervisor.
Offer HE a pre-deployment/awareness-raising webinar to sensitize for the needs of the onboarding UN Volunteers
standard onboarding emails to supervisors (UNWOMEN, UNDP)
15. Reasonable accommodation needs assessment - Programme Analyst (PAn)/Regional Portfolio Specialist (RPS)
The needs assessment form, which upon offer was sent to the UN Volunteers, should be continued filling as needed once UN Volunteer with a disability is on-boarded and further needs are clear.
Email template for reasonable accommodation needs assessment.docx
Reasonable Accommodation SOP
16. Onboarding - Host entity
A reasonable accommodation fund is requested to support PWD with the assignment. (if applicable, in line with the Description in 5 above)
16.1 Onboarding - PAn/UNDP Focal Point (FP)
Make sure onboarding support is available right from the beginning (arrival at host country/ office)
If Host Entities or UN Volunteers have any questions helpdesk colleagues can be contacted.
Handbook – Inclusive guidance
Reasonable Accommodation flyer (ENG, FRA, ESP)
17. Onboarding - Capacity Development Team (CDT)
Accessible and inclusive induction training for newly onboarding UN Volunteers with disabilities on learning offers specifically tailored to them as well as regular learning opportunities which includes Assignment Preparation Training (APT) for Youth Volunteers.