1. VSC Operations Associate - Volunteer Recruitment
Send reasonable accommodation needs assessment questionnaire - Upon offer generation and if requested, send reasonable accommodation needs assessment to candidates who self-reported disability at the application/registration stage. Offer includes the following text link
2. VSC Operations Associate Volunteer Recruitment
Contact Host Entity
- Transfer to the Host Entity the needs assessment received from the candidate and request the HE to get in contact with the candidate/ UN Volunteer to discuss arrangements for reasonable accommodation.
- Inform the host entity that should the budget be insufficient to cover the entire cost of the reasonable accommodation, the host entity may request UNV to withdraw the offer in line with the COS provision. And that the candidate will be consulted in case partial coverage would be acceptable.
Important: UNV shall however inform the candidate about the aspects of the needed reasonable accommodation that the HE can cover and allow the candidate to decide.
3. Host Entity Hiring Manager or Supervisor
Arrange for reasonable accommodation - Liaise with the candidate and provide reasonable accommodation.
- Provide UNV with the CoA should HE request UNV to process one time or regular monthly payment. (Position COS in case of UNVs working with UN agencies
Not all reasonable accommodation requires funding. See more in the Reasonable Accommodation flyer (ENG, FRA, ESP) & UNDP guidance note
4. VSC Operations Associate Volunteer Management
Follow up - Follow up with the candidate to know if the discussion took place and if reasonable accommodation was provided.
5. VSC Payroll Associate
Processes payment for reasonable accommodation through payroll - When reasonable accommodation requires regular monthly payment to UN Volunteer or one-time reimbursement, upon request from the Host Entity, VSC may process such payment using payroll element. (UNA_ER_NR_REA_ACC_ALL)
In the majority of cases, the financial aspects related to reasonable accommodation shall be handled by the host entity i.e., procurement of goods or services. Refer to this template for the reimbursement of reasonable accommodation for UN volunteer person with disabilities, who requires personal assistance.
6. VSS Onsite team
Record in VM K-base - Keep records on the VM K-base (restricted access archive)
7. VSC OA
Upload approval in Volunteer’s file - OA uploads approval in Volunteer’s file
8. UNV Host Section / Office
Procure goods/services - Manage and ensure procurement of good / services or Informs the candidate that reasonable accommodation cannot be provided and indicates reasons.
9. VSC OA
Processes payment for reasonable accommodation through invoice - When reasonable accommodation requires regular monthly payment to a UN Volunteer or a one-time reimbursement, upon request from a UNV Host Section / Office, VSC may process such payments using the costing information as per the approval of VSS.
In the majority of cases, financial aspects related to reasonable accommodation shall be treated by the host entity i.e., procurement of goods or services. Approval from VSS Chief will be used as a supporting document for the payment. Refer to this template for the reimbursement of reasonable accommodation for UN volunteer person with disabilities, who requires personal assistance.
10. VSC OA
Follow up - Follow up with the candidate to know if the discussion took place and if reasonable accommodation was provided.