Volunteer Reporting Application 1. Volunteers will learn how to access VRA 2. Ongoing data input 3. Annual volunteer reporting reminder 4. Volunteer Report updated and submitted 5. Analyze data 6. End of assignment report reminder 7. Volunteer report completed 8. Reporting complete task 9. Monitor, assure quality, & assist volunteers with reporting 10. Send report to OA FF 11. Send report to donor 1. Volunteers will learn how to access VRA Responsible party/person - UNV Onboarding Volunteers will be given instructions on how to log into VRA using the single sign-in. https://www.youtube.com/embed/RwNAQ2hNKIQ (VRA video will be updated with the “single sign-in” instructions after the UVP launch) 2. Ongoing data input Volunteer Input data regarding assignment, results, beneficiaries, added value, personal and professional development, and support required throughout the assignment. Ongoing input makes it easier at key reporting times, facilitates more accurate reporting, and allows volunteers and UNV to track progress. 3. Annual volunteer reporting reminder VRA helpdesk (automated) In Q4 each year, send a request to all active volunteers to update their volunteer reports in the VRA followed by reminders at different intervals. 4. Volunteer Report updated and submitted Volunteer Volunteer makes final update on results, beneficiaries, added value, personal and professional development since the end of the volunteer reporting period. 5. Analyze data RBM staff in regional offices and headquarters Close volunteer report (the questionnaire part) filling feature of the VRA, analyze data, and report. 6. End of assignment report reminder VRA helpdesk (automated) One month prior to assignment end date, send reminder to volunteer that reporting is to be completed prior to departure. Further reminder 2 weeks prior to departure if not completed. 7. Volunteer report completed Volunteer Volunteer reports/ makes final update on results, beneficiaries, added value, personal and professional development and provides recommendations, since the end of the last volunteer reporting period. 8. Reporting complete task Volunteer Complete the ‘Reporting complete’ task in UVP to confirm that report has been entered in VRA. This is part of the standard end of assignment process for all UN Volunteers. 9. Monitor, assure quality, & assist volunteers with reporting Field Unit staff & RBM staff in regional offices and headquarters Provide ongoing support for volunteers on VRA usage i.e. volunteer report filling and use of the VRA dashboard for monitoring and quality assurance purposes. 10. Send report to OA FF Volunteer Send a copy of the final volunteer report to the OA (FF). 11. Send report to donor OA (FF) Send a copy of the volunteer report to the donor country for its information. Related Links and Documents UN Volunteer Reporting Application (Host Entity Toolkit) Volunteer Reporting.pdf
