Create DoA in UVP using existing template DoA (or writing from new by entering all assignment information), add funding information and submit to UNV for review.
For ATLAS based Agencies (i.e. UNDP, UNWOMEN)
Option 1 : performed by UNV on behalf of a Host Entity (HE). HE to provide COA to UNV personnel. UNV personnel enters the COA in UVP. UVP reviews and validates COA based on the project budgets from Atlas Finance and signals when there are errors. Upload of supporting documents (Service Request Form) by UNV personnel is mandatory.
Option 2: performed by Host Entity as a self-service.
HE enters the COA in the system. UVP screens COAs based on project budgets from Atlas Finance and signals when there are errors. Upload of supporting documents is optional. (currently, the upload of supporting documents is optional. This will change to mandatory as per the financial rules and regulations). HE validates by pressing ‘’submit’’.
For non-Atlas agencies including missions, COA is automatically pre-populated.
Option 1 : performed by UNV on behalf of a Host Entity (HE). HE to provide signed Service Request Form to UNV personnel signed by the appropriate approving authority for the agency. UNV personnel enters additional requested data in the pre-defined fields in the UVP. Upload of supporting documents (Service Request Form) by UNV personnel is mandatory.
Option 2 : Performed by Host Entity. Non-Atlas UN Agencies (i.e. UNICEF).
COA is automatically pre-populated. HE enters additional requested information in the predefined fields of the web-based service request form). Upload of supporting document (i.e. signed copy of the service request form) is optional. (currently, the upload of supporting documents is optional. This will change to mandatory as per the financial rules and regulations). HE validates by pressing ‘’submit’’.
UMOJA based UN Entities (i.e. Secretariat, Missions, UNEP)
Option 1 : performed by UNV on behalf of a Host Entity (HE). HE to provide Financial Authorization to UNV Personnel (i.e. UMOJA generated authorization, Memo, other as applicable for a given mission). Upload of supporting documents (Financial Authorization) by UNV personnel is mandatory.
Option 2 : Performed by Host Entity.
Upload of supporting documents are mandatory (i.e. Financial Authorization). HE validates by pressing ‘’submit’’.
Note : For missions, the FA is based on a costing sheet for the entire budgeting period and covers all budgeted UN Volunteers assignments.
Host entities can choose ‘fully funded’ or ‘entity funded’.
If the Host entity chooses ‘fully funded’ they can select between adding the DOA to a specific batch or to the general list of FF DOAs for consideration of donors (see FF process below).
HE hiring manager can mark DoA as fully-funded. COA must be valid at time of entry. If no valid COA is provided by HE, UNV FU or RO COA can be used as a temporary measure and updated before the assignment is filled.
For UNDRR fund confirmation must come from Regional Manager. If a duty station is not available in the dropdown menu in UVP, follow the steps here.
There are more options to edit DOA and move them back to previous states. Mobilization users can now;
- Edit limited DOA fields in status;
- Un-approve a DOA to resubmitted status.
For more information about edit DOA enhancement, please refer to this announcement (UVP features Updates 14 January 2022)
