Reassignment – Standard Operating Procedure

Reassignment request

1. Re-assignment request
2. Clear with donor (FF only)
3. Process request
4. Update position data and job data in Atlas
5. Pay reassignment allowance
6. Request travel quotation (IUNV only)
7. Receive a case request and Produce travel quotation
8. Create task for OA
9. Complete travel clearance
10. Arrange travel
11. Assign new supervisor in UVP (if needed)

1. Re-assignment request

Responsible party/person - HE hiring manager

In UVP, complete the action to ‘request a reassignment’.

Select new duty station, effective date, and confirm volunteer consent.

The following conditions apply in cases of reassignment.

Remaining in the same UN Volunteer category and type;
Changing their duty station within the same country or mission area for a period of more than three (3) months; and
Remaining with the same Host Entity.

Changes to core functions can occur as part of reassignment and will not constitute a new assignment. Reassignments do not require the issuance of a new UN Volunteer Contract, but the UN Volunteer must consent to the reassignment. Funds for travel and settling-in will be provided in cases of reassignment.

2. Clear with donor (FF only)

OA (FF)

Complete ‘Review reassignment (FF) UVP task

Ensure donor supports reassignment

Check contract history for years of service to ensure is within COS limits.

Complete task to confirm donor support.

3. Process request

OA

Complete ‘Review reassignment request’ and approve in UVP.

Check contract history for years of service to ensure is within COS limits.

Confirm reassignment.

4. Update position data and job data in Atlas

OA VM

Update position data. Update job data to reflect the position update. Use ‘Transfer/UNV Duty ST same country’ as transfer reason.

Reassignment entry allowance to be paid automatically in payroll along with the travel amount. Will be charged to the project budget.

Do not generate a new contract.

5. Pay reassignment allowance

System (Atlas)

When change reason is entered in Atlas. Pay the UN Volunteer the reassignment allowance ($2000 for IUNV or $200 for NUNV).

6. Request travel quotation (IUNV only)

OA VM

Create a case request for a travel quotation in SalesForce.

7. Receive a case request and Produce travel quotation

UNV travel

Receive case in Salesforce and check for the most economic routing/fare (as defined in UNV duty travel policy) using corporate available Online Booking Tools (OBT), Indicate fare quotation in USD.

The system automatically calculates Quotation Surcharge with 120% travel monetization.

UNV Travel marks status as “Quotation is Available”.

This step is applicable for IUNV only.

8. Create task for OA

System (Salesforce)

OA (requestor) receives a task on UVP dashboard when the quotation amount is available.

9. Complete travel clearance

Volunteer

Complete in TRIP.

10. Arrange travel

Volunteer

Arrange travel to the new duty station.

11. Assign new supervisor in UVP (if needed)

HE account owner

Update the supervisor in UVP if changed.