1. APDMC Secretariat - Receive case - APDMC receives the case  

2. APDMC Secretariat - case for review - i) Review the investigation report for completeness ensuring it is sufficiently supported by evidence that is comprehensible enough for the UN Volunteer to understand the allegations against her/him (should include interview reports, Annexes etc.). ii) Formally and confidentially register the case iii) acknowledge receipt of the case to the agency that brought it before UNV HQ, with copy to the UNDP Resident Representative (RR) and the relevant UNV Field Unit and RO iv) Share all available documentation with all APDMC members

3. APDMC Secretariat - Inform volunteer of the case - I) Inform the volunteer in writing that s/he is under investigation, explaining the charges, even if s/he was already informed of the allegations prior to or during the host entity’s investigation. ii) Share a copy of the investigation report and supporting documents with the volunteer and request his/her comments on the allegations and report. Explain that his/her comments will go on official record. iii) Advise the volunteer that they have 10 working days to respond after receipt of the documentation. This deadline may be extended by 5 days at the APDMC’s discretion upon written request, including justification from the volunteer.

4. UN Volunteer - Submit comment to APDMC - submit comments to the APDMC Secretary within the deadline.

5. APDMC Secretariat - Convene a meeting to review - Within 10 working days of receiving the volunteer’s comments, convene a meeting to review with a quorum of at least four-panel members. APDMC Secretary to record the minutes. 

6. APDMC Chair - Report to EC and receive decision - Within ten working days of the meeting, APDMC secretary will draft the appropriate letters for the UNV Executive coordinator's signature once both the meeting minutes and the letters have been approved by the APDMC Chair.

Having received the Executive Coordinator’s decision, the APDMC then produces the appropriate letter to be sent to the UN Volunteer. Where relevant, a copy of the letter is placed on the UN Volunteer’s file at UNV Headquarters.

7.  APDMC Secretary - Send volunteer letter - Send a letter to volunteer.

8. APDMC Secretary through Regional office - Inform host entity - The APDMC informs applicable Host Entity, the delivery of the communication will be facilitated by the UNV Regional Office or UNV Field unit, as applicable, to inform the Host Entity of the Executive Coordinator’s decision on the matter. This is the process regardless of the Host Entity at which the UN Volunteer is/was serving.

9. APDMC Secretary - File letters and background documentation - APDMC letters are filed under the APDMC page in the portal where only APDMC Secretariat, panel members, UNV legal Specialist, EC, and DECs have  access

10. APDMC Secretary - Maintain statistics - Maintain detailed statistics on relevant aspects of all cases that have been brought before APDMC including:

• types of misconduct;
• types of proposed disciplinary measures;
• data on host entities and countries